Our Company fully shares your concern regarding your personal data. Recently, we have introduced several changes that reflect the enhanced requirements of the EU’s General Data Protection Regulation (a.k.a. GDPR). Our aim is to be as honest and transparent as possible regarding the personal data we collect and the way we process it.
Ι. TYPES OF PERSONAL DATA COLLECTED – PURPOSES
Through this website, personal data are being collected and processed for the following purposes:
The phone number and the e-mail address through which you can contact us can be found on our website. During the process of communication, any personal data you have provided shall be collected.
When you make an enquiry on our website using either our booking enquiry form, or our contact form, we collect the data that you submit in the form, as listed below: name, e-mail, contact number, arrival and departure dates,number of adults and children up to twelve (12) years of age that will be staying at the hotel, and any other information you choose to include in the relevant message field.
When you make web check-in our website using our contact form, we collect the data that you submit in the form, as listed below:first name,last name, adreess, passport/id, e-mail, contact number, arrival and departure dates, adults and children up to twelve (12) years of age that will be staying at the hotel.
In any case, you can send the request for your reservation to our e-mail address, thus – in addition to your email address – any data you submit during our communication shall also be collected.
If you wish to enroll at our Newsletter, we will collect your full name and your email.
Social Plugins are in use on our website. Through the use of the said plugins, we are granted access only to publicly shared information found on the respective Social Media platforms. The use of the plugins found on our website is governed by the terms and conditions of each platform.
ΙI. LEGAL BASIS FOR THE DATA PROCESSING WE CONDUCT
Our Company collects and processes personal data when at least one of the following conditions are present:
Execution of a contract: Processing is essential for the performance of the contract or for action to be taken on the request of a natural person prior to the conclusion of a contract. For example, we collect and process your personal data to complete and manage your reservation so that we can respond adequately to any queries you have submitted through our communication channels (contact form, phone, fax, e-mail).
Legal Obligation: Processing is necessary so that we can comply with obligations established by the law.
Legitimate interests of the Controller or third parties, provided that they are not overridden by the interests of the employee: Collection and processing are essential for the protection of our legitimate interests in order to ensure the smooth operation of our hotel, the achievement of our corporate goals and the defense of any legal claims.
Vital interests: Processing is necessary to protect the life or any other vital interests of the data subject.
Consent: In cases where required by law or when none of the above legal bases is applied, our company shall collect and process data after being given explicit, freely given, and informed consent by a natural person (the data subject) under the specific conditions provided by the GDPR. For example, we are given your consent for data collection through cookies and in order to send you our Newsletters.
III. HOW LONG YOUR PERSONAL DATA IS RETAINED FOR
Personal data shall be retained for as long as necessary for data collection purposes, unless otherwise specified by law.
If retaining your data is not needed for an explicitly described and legal purpose, we safely delete and/or destroy them in accordance with our “Policy for Keeping and Deleting Personal Data”.
ΙV. WHO YOUR PERSONAL DATA ARE DISCLOSED AND/OR TRANSMITTED TO
Your personal data shall be disclosed to:
(a) Authorized employees of our Company.
(b) Entities entrusted with the execution of specific tasks such as, but not limited to, lawyers, product suppliers and/or IT service providers and/or support service providers of all kinds of computer-based information systems or electronic systems and networks, logistics companies, marketing companies, business consulting firms.
(c) Third parties cooperating with or rendering services to our Company, including, but not limited to, reservation management companies, a management cooperating company, travel agencies.
(d) Supervisory, independent, judicial, prosecuting, public and/or other authorities, bodies or parties assigned to control/monitor the Company’s activities within the scope of their responsibilities.
(e) To «Georgios Gryparis & Afoi EE» company, under the name Gryparis Club
V. RIGHTS OF THE DATA SUBJECT
The General Data Protection Regulation provides you with rights and options that we are committed to satisfying.
Thus, you may send your requests to the email address: email@example.com
Our Company shall fulfill all your requests within one (1) month. In the extremely rare cases that such a fulfillment is proven unfeasible, we shall immediately inform you explaining the reasons in detail.
If you believe that the provisions for personal data are being violated, you may file a complaint to the Hellenic Data Protection Authority (www.dpa.gr).
VI. CONTACT INFO
We shall remain at your disposal for any further query or clarification.
Contact e-mail: firstname.lastname@example.org
+30 22890 24 351
VII. EFFECTIVE DATE – AMENDMENTS
v.1 – 01 May 2017